E-Records

The e‑Records module centralizes and secures academic and administrative records in a structured, searchable digital archive. Designed for long-term storage and quick retrieval, it eliminates the risks and inefficiencies of paper-based filing systems. Staff and authorized personnel can access records based on role-specific permissions, ensuring both accessibility and data protection. From admission documents and exam results to staff files and departmental memos, this module keeps institutional data organized and accessible across all units.

- Key Features
+ Allows digital upload and indexing of academic and administrative records.
+ Provides role-based access control for staff, faculty, and departments.
+ Supports metadata tagging and advanced search capabilities.
+ Tracks access history and modification logs for security compliance.
+ Offers bulk upload features for historical data migration.
+ Ensures document version control and archiving.

- Benefits
+ Reduces reliance on physical storage and manual file handling.
+ Speeds up access to critical records during audits or student requests.
+ Enhances data security through controlled permissions and activity logs.
+ Improves institutional continuity by preserving records long-term.
+ Supports compliance with academic and regulatory record-keeping standards.

- Use Case Scenarios
+ Student File Retrieval - An academic officer pulls up a student’s complete academic record in seconds, including admission details, grades, and disciplinary actions, all stored in one place.
+ Departmental Archive Digitization - A department scans and uploads ten years of memos, minutes, and reports into the system, making it instantly accessible to authorized staff with appropriate filters.