E-Clearance

The E‑Clearance module offers an automated, institution-wide clearance system designed to simplify the traditional exit process for graduating students and exiting staff. By eliminating paperwork and long queues, Scola’s E‑Clearance ensures a seamless transition from institution to alumni or post-employment status. Whether it’s academic departments, library, hostel, finance, or ICT units, each clearance point is digitized into a unified dashboard that ensures transparency, accountability, and real-time processing. 

- Key Features
+ Enables departments to define and manage their own clearance workflows.
+ Supports document uploads for clearance validation across units.
+ Provides real-time tracking and status updates at every clearance stage.
+ Gives admins a central dashboard for reviewing and managing requests.
+ Logs all actions for accountability and audit purposes.

- Benefits
+ Speeds up the clearance process and reduces delays.
+ Eliminates the need for physical forms and repetitive visits.
+ Increases transparency by showing who has approved or declined.
+ Enhances user experience with a guided, step-by-step flow. 
+ Improves administrative efficiency across departments.

- Use Case Scenarios
+ Graduating Students - A final-year student submits a clearance request online, and within 48 hours, multiple departments complete their checks remotely, allowing the student to access their certificate without queueing.
+ Exiting Staff Member - An outgoing lecturer initiates clearance through the portal, and departments like HR and asset management process approvals in sequence, reducing handover friction and avoiding paperwork loss.